Protected Health Information (PHI)
Protected Health Information (PHI) is an individual’s health
information that is created or received by a health care provider related to
the provision of health care by a covered entity that identifies or could
reasonably identify the individual. The 18 identifiers that are considered PHI
are included in OHRPP Guidance & Procedures: Health Insurance Portability
and Accountability Act (HIPAA)
An individual’s personal and health information that is
created, received, or maintained by a health care provider or health plan and
includes at least one of the 18 personal identifiers listed below in
association with the health information:
- Name
- Street address
- All elements of dates
except year
- Telephone number
- Fax number
- Email address
- URL address
- IP address
- Social Security number
- Account numbers
- License numbers
- Medical Record number
- Health plan beneficiary #
- Device identifiers and
their serial numbers
- Vehicle identifiers and
serial number
- Biometric identifiers
(finger and voice prints)
- Full face photos and other
comparable images
- Any other unique
identifying number, code, or characteristic
Limited Data Set - a limited data set can include the
following identifiers: a unique number code, or characteristic that does not
include any of the above listed identifiers, geographic data (without street
address), and/or dates
Personal Identifiable Information (PII)
Personal Identifiable Information (PII) is defined as data
or other information which otherwise identifies, an individual or provides
information about an individual in a way that is reasonably likely to enable
identification of a specific person and make personal information about them known.
Personal information includes, but is not limited to, information regarding a
person's home or other personal address, social security number, driver's
license, marital status, financial information, credit card numbers, bank
accounts, parental status, sex, race, religion, political affiliation, personal
assets, medical conditions, medical records or test results, home or other
personal phone numbers, non-university address, employee number, personnel or
student records and so on.
Information about an individual which includes any of the
identifiers below:
- Name
- Street address
- All elements of dates
except year
- Telephone number
- Fax number
- Email address
- URL address
- IP address
- Social Security number
- Account number, credit or
debit card number, in combination with any required security code, access code
or password that would permit access to an individual’s financial account
- Driver’s License numbers or
California or other identification card number
- Device identifiers and
their serial numbers
- Vehicle identifiers and
serial number
- Biometric identifiers
(finger and voice prints)
- Full face photos and other
comparable images
- Any other unique
identifying number, code, or characteristic (e.g., student identification
number).
Sensitive Data
- An individual’s first name (or first initial) and last name
in combination with any of the following:
- Social Security Number
- Driver’s License Number or
California ID card number
- Financial account
information such as a credit card number
- Medical Information